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Gain control of your time
System Smart is a program helping 6-figure solopreneurs gain control over time and overcome operational overwhelm.
What is System 🧠 Smart
A business systems consultancy that has helped 6-figure solopreneurs reduce their daily operations involvement through building systems and automated workflows.
Unlike most Notion consultants who primarily sell templates and have limited operational expertise, I bring a deeper understanding of how businesses and people truly function. Many consultants are tech enthusiasts who excel at using the tool itself but lack the experience to design systems that actually work in practice.
I don’t just focus on the tool — central to my approach is my proprietary “3 Types of Knowledge” methodology, which addresses operational overwhelm by structuring your Notion workspace around three key knowledge types.
By balancing these knowledge types, I help clients shift from constant firefighting to structured, scalable operations and reduce founder involvement within 12 weeks.
Clea Hernandez
Founder of MythographIt's the best immediate ROI I've ever gotten for my business.
Who is System Smart for?
Daily Grind
You're juggling 10+ client projects, are too short in time and headspace, to think beyond.
Too many tools and templates
You've spent $200+ on fancy Notion templates, but it still didn't click for you.
Constant system tweaking
You are constantly fiddling with your Notion setup and still spend too much time finding the right information.
Conor McCarthy
AI Consultant & Course Designer @ Akimbo Natascha is a magician!
After our first call, I wrote her: "Thank you for yesterday. I'm so impressed by how much you listened, and once I thought about my 'system,' I realized how much better it could be — and how much it was getting in my way."
I had admired others' organized Notion setups while mine felt like a chaotic heap of to-dos. Natascha helped me rethink my workflows, introducing a new way to structure my work with creative analogies (ships! pirate Lego bricks!) that made it all click.
She also helped me reduce scattered information, and her "Learning Hub" has saved me tons of headspace.
Trust Natascha. She'll show you what your universe looks like.
Most solopreneur are drowning in a sea of tools and templates
All promised to make your life easier.
Software companies and template sellers promote this idea because it's an easy sell for them.
Yet you're working longer hours than ever, constantly forgetting important details, and feeling more overwhelmed by the day.
The plain truth is that overwhelm and operational disorganisation have many facets. The biggest contributor to it is human nature.
So why not start there?
Tools and templates aren't just failing to solve operational chaos - they're making it worse by adding more complexity without addressing the root cause: Operational Blindness.
Sound familiar?
Despite your planning, you end up working 12-hour days and your mental overload is borderline burnout.
You are great at figuring stuff out and making them work. But all the knowledge lives in your head and you start forgetting important details.
A bunch of tools and many folders are adding to the operational chaos and leaving your freelancers lost in translation.
Delegating tasks has backfired on you. Instead of lightening your workload, you are babysitting endless feedback loops.
The result?
Imagine running your business with crystal clarity - knowing exactly what needs to happen when, having systems that actually work, and finally having control over your time instead of your business controlling you.
Through System Smart, we first uncover your operational blind spots, then build systems that work with your natural patterns instead of against them.
You finally gain true control over your business operations - not just another tool to manage.
Marcel Krippendorf
Freelancer Using different apps always contributed to confusion.
Basically, Natascha built me a framework that I use to map my entire business activities.
In this respect, I now have an administration center where everything meshes together and aggregates data from different sources.
Natascha knows what she's doing and gets everything out of Notion that can be gotten out of it.
My System Smart Formula ∑
I plunge into the depths of your business and surface the unseen structure behind operational overwhelm.
Beatrice Greubel
Katrin Hill Marketing GmbHPerfect organization and excellent ability to understand the customer’s perspective.
Natascha supported us in creating a comprehensive Notion planner for our online master course. Her detailed project plans with clear deadlines ensured the project was completed on time. We especially appreciate her reliability, appreciation, and outstanding ability to put herself in the customer’s shoes and explain Notion in a way that even beginners can easily understand. Thank you so much for the great collaboration!
This is the System Smart Program to your Notion-Powered Operating System
This is how it’ll roll out as a co-creation engagement
We assess your current processes, pinpoint bottlenecks, and design a tailored system architecture for your business. The outcome? A clear roadmap that lays the foundation for seamless execution.To keep things on track, we’ll also schedule the next phases in advance—so you know exactly when to set aside time.
Clarity & Strategy
We assess your current processes, pinpoint bottlenecks, and design a tailored system architecture for your business. The outcome? A clear roadmap that lays the foundation for seamless execution.
To keep things on track, we’ll also schedule the next phases in advance—so you know exactly when to set aside time.
➡️ Need to migrate existing data? Let’s define the scope. You can either manage the migration internally with a structured plan or outsource it to me as an additional service.
Build & Test
Using our strategy as a foundation, I develop your Notion setup and grant access to a prototype for hands-on testing before full deployment. Through guided workshops, you’ll gain a deep understanding of the system and conduct structured tests to ensure it aligns with your needs.
Deployment & Onboarding
Once the testing phase is complete, the system is deployed in your workspace. To ensure a seamless transition, your team receives a structured onboarding, equipping them with the knowledge and guidance needed to use the system effectively.
Refinement, Maximize & Support
After the rollout, three things happen simultaneously:
User Support: I continue supporting your team by monitoring usage patterns and offering Office Hours, ensuring your team gets the help they need.
System Refinement: We fine-tune your setup to maximize efficiency. Based on my insights, I’ll highlight areas for improvement, or you can bring requests to our tech calls (exclusive to system decision-makers).
Implementation & Ongoing Support: After each tech call, I implement the agreed-upon improvements. You also have continuous access to technical support through your client portal.
Complimentary Check-in
Once you start using your Notion system daily, you’ll naturally spot areas that could work even better—small friction points, ideas for improvement, or tasks that still feel manual. But in the flow of business, these insights often get lost.
That’s why we’re scheduling this check-in. It’s your chance to pause, reflect, and uncover untapped potential.
Chris Wilson
Leadership Strategist I knew what an incredible tool Notion was, but I didn't know where to start. It was super frustrating because I knew how much easier my work life would be if I had it doing everything I needed it to.
Natascha is basically a wizard. She took everything that was bouncing around in my head and magically made it come to life.
This immediately gave me peace of mind because I was no longer wasting time trying to figure it out on my own. Having her help me setup a client portal and get all my teaching material under one roof meant I can now work with more clients. And it's given me the opportunity to see I can now add group coaching to my offerings. I cannot begin to express how much gratitude I have for Natascha. She has helped me streamline my business which will save me countless hours and put me in a position to bring in far more money.
Working with Natascha is easily the best decision I've made this year.
How much is the
System Smart Program?
Engagements begin with a 12-week sprint and include:
✔ Strategic Workshops
✔ Notion Setup Development
✔ Prototype Testing
✔ Training & Team Onboarding
✔ User Activity Monitoring
✔ Post Rollout Optimization
✔ Office Hours for users
✔ Tech Strategy Calls
from
CHF 3,300
Per Month
3 users included. For more users, please inquire.
Prices excluding VAT.
Team Workspace Inquiry
For workspaces with more than 3 users, particularly those organized in team structures, the project process requires more detailed planning and consideration.
For more details find out more with my Let's Map offer.
Tick-Tock, Ka-Ching!
Hidden Profit Finder
Discover how much revenue your business is silently leaking
Hey, I'm Natascha
Founder of
System 🧠 Smart.
Fluent in English, German 🇩🇪, Swiss German🇨🇭, conversational in Spanish, can ask for a baguette in French 🥖 and a know few words in Arabic.
Personal Trainer for your systems. Let's get back in shape 👙
Many solopreneurs and scaling business owners struggle with scattered information, inefficiencies, and systems that simply don’t support their growth. This results in wasted time, operational bottlenecks, and mental overload—leaving them feeling stuck in the weeds instead of focusing on what truly moves the needle.
With experience spanning small businesses and corporate environments (Swiss Stock Exchange, Private Equity, Private Banking, Administration), I’ve spent 30+ years behind the scenes, seeing how businesses really operate—and more importantly, how to fix what’s broken.
I specialize in leveraging smart systems for maximum efficiency, helping founders stop overworking and start systemizing. My goal? To make systems sweat more than you do, so you can scale without burning out.
My journey has been anything but traditional:
I taught myself programming from a pre-internet handbook and built my first system for an SME before I even knew what coding was.
Built a CRM system for fun, implemented it at the Swiss Stock Exchange, and rolled it out to teams in Zurich and Geneva.
Became the Swiss Stock Exchange’s first CRM Analyst, designing workflows and training teams in Zurich and London.
Developed an investor tracking system for a Private Equity firm—long before “RevOps” became a buzzword.
I ran my own startup—an artistic cake business—only to realize that I love building systems more than baking cakes (though my project management setup was as impressive as my 3D cakes).
Discovered Notion and fully embraced my identity as a process nerd, system architect, and efficiency optimizer.
Became Switzerland's 1st Notion ambassador and 1st German speaking Notion Certified Consultant (24th of 80+ world-wide). Call me a NoCode visionary.
If you’re ready to clear the chaos, build frictionless systems, and reclaim your time, I’m here to make it happen.
FAQs
Program Basics
- Have a central, customized Notion hub that consolidates all key information, eliminating the need to switch between multiple tools
- Gain complete control over your business operations with the ability to identify bottlenecks
- Save valuable time through automated workflows
- Enjoy seamless team collaboration where everyone stays aligned and new hires can be onboarded effortlessly
In the initial phase, your daily time investment will likely be lower. However, as we progress, particularly when we enter the testing phase, your involvement will increase significantly.
This time includes:
- Preparing for and participating in workshops
- Testing the prototype and provide feedback
- Completing training materials
- Familiarizing yourself with the new system
- Joining our tech calls
Expect a gradual increase in effort, with the most intensive period starting when we begin testing. During this phase, you’ll need to dedicate more time to thoroughly testing the system, providing feedback, and refining the final details.
To stay focused, I strongly recommend not launching any new initiatives during these 3 months to avoid competing priorities and distractions.
Pricing & Payment Options
Workspace-Builds for more than 3 users may require a more nuanced project approach and likely will take longer.
Please do reach out to discuss the best project approach and user-based pricing.
Implementation & Customization
This template is designed for businesses that already have a solid grasp of Notion—it’s not a beginner-friendly solution.
Think of it as a blueprint, not a plug-and-play system. It shows you what’s possible, but true efficiency comes from addressing Operational Blindness.
I would rather have you get this solution, than someone else's. Because when you're ready to work with me, it'll be easier to address deeper organisational issues. Otherwise, we'll need to figure out the former AND figure out your current setup.
Find the details here.
- Mapping out key processes to streamline more processes, uncover automation potential
- Integrating external tools to improve data flow with automation
- Expanding Notion to include more functionalities
- Ongoing advisory to keep your system scalable, effective and up-to-date with the latest Notion features.
Contact me to discuss details.
Alternative Options & Additional Services
If you like my way of thinking and want it applied to your existing tool-park, the Operations Architect service is a better fit. At the end of the day, tools have to serve your business (not the other way around).
Participation & Terms
If this is a concern of yours I'd like to hear more and please do reach out.
.
Give a shoutout
Contact
You have questions!
Everyone has questions. But only the bold ask.
Schedule a call
Let's find out, if we're a fit
System Smart Solution
Get an idea of what's possible
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Details to follow shortly
Start Smart
Gain Clarity
You have likely seen my program structure for workspace builds designed for solopreneurs, and now wonder how this could be adapted to your needs.
If you have more than 3 users in your workspace—particularly if your business is organized into departments or teams—your requirements will be more nuanced.
This will lead to the question about the exact scope, complexity, investment needs, and timeline for your Notion project.
Start save with: Let's Map
With the Let's Map offering, we can clarify these questions without directly exposing ourselves to the risks of committing immediately for an entire project.For my Let's Map offering, we isolate the first step of my program – called Clarity & Strategy – from the other phases of project implementation.With Let's Map, we conduct workshops where we capture your requirements, align them with Notion's capabilities, and determine exactly what should be implemented (requirements specification) and in what order.Based on the insights from Let's Map, I can create a binding offer including a timeline for you.My consulting practice is based on fixed-price packages, ensuring you have planning certainty from the start and don't need to make additional investment decisions based on unrealistically low estimates.
Process
This process outline is approximate and will be adjusted based on your situation.
Kick-off Questionnaire
Prior to the workshop, you will receive my questionnaire that captures the key requirements in a structured way. Additionally, you will provide me with relevant data, files, existing tools, and practical examples. This allows us to enter the workshop with a solid foundation of information.Workshop(s)
The workshop(s) are designed to be interactive. Together, we will deepen our understanding of the captured requirements and derive from them the necessary structures, project planning, and the required scope of support after development.Fixed-price offer
After internal consolidation of the workshop results, I will create a detailed fixed-price offer including project timeline as the conclusion of the Let's Map project.Optional: Review of the fixed-price offer
If desired, we can discuss the offer together. We'll fine-tune the scope and timeline during this discussion. This allows us to finalize all remaining details and prepare the service agreement for signing.
The more detailed we make the requirements specification, the sooner we can begin development in the subsequent project. If during the workshop it becomes apparent that the requirements are more extensive than initially thought, an additional workshop can be booked if needed, or we can plan to deepen the requirements directly within the project.
Price
starting
CHF 1'500
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Terms of Service
These Terms of Service govern your use of the website located at https://systemsmart.io and any related services provided by System Smart.
By accessing https://systemsmart.io, you agree to abide by these Terms of Service and to comply with all applicable laws and regulations. If you do not agree with these Terms of Service, you are prohibited from using or accessing this website or using any other services provided by System Smart.
We, System Smart, reserve the right to review and amend any of these Terms of Service at our sole discretion. Upon doing so, we will update this page. Any changes to these Terms of Service will take effect immediately from the date of publication.These Terms of Service were last updated on March 2, 2025.Limitations of Use
By using this website, you warrant on behalf of yourself, your users, and other parties you represent that you will not:
- modify, copy, prepare derivative works of, decompile, or reverse engineer any materials and software contained on this website;
- remove any copyright or other proprietary notations from any materials and software on this website;
- transfer the materials to another person or "mirror" the materials on any other server;
- knowingly or negligently use this website or any of its associated services in a way that abuses or disrupts our networks or any other service System Smart provides;
- use this website or its associated services to transmit or publish any harassing, indecent, obscene, fraudulent, or unlawful material;
- use this website or its associated services in violation of any applicable laws or regulations;
- use this website in conjunction with sending unauthorized advertising or spam;
- harvest, collect, or gather user data without the user’s consent; or
- use this website or its associated services in such a way that may infringe the privacy, intellectual property rights, or other rights of third parties.Intellectual Property
The intellectual property in the materials contained in this website are owned by or licensed to System Smart and are protected by applicable copyright and trademark law. We grant our users permission to download one copy of the materials for personal, non-commercial transitory use.
This constitutes the grant of a license, not a transfer of title. This license shall automatically terminate if you violate any of these restrictions or the Terms of Service, and may be terminated by System Smart at any time.Liability
Our website and the materials on our website are provided on an 'as is' basis. To the extent permitted by law, System Smart makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties including, without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property, or other violation of rights.
In no event shall System Smart or its suppliers be liable for any consequential loss suffered or incurred by you or any third party arising from the use or inability to use this website or the materials on this website, even if System Smart or an authorized representative has been notified, orally or in writing, of the possibility of such damage.
In the context of this agreement, "consequential loss" includes any consequential loss, indirect loss, real or anticipated loss of profit, loss of benefit, loss of revenue, loss of business, loss of goodwill, loss of opportunity, loss of savings, loss of reputation, loss of use and/or loss or corruption of data, whether under statute, contract, equity, tort (including negligence), indemnity or otherwise.
Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.Accuracy of Materials
The materials appearing on our website are not comprehensive and are for general information purposes only. System Smart does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on this website, or otherwise relating to such materials or on any resources linked to this website.Links
System Smart has not reviewed all of the sites linked to its website and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement, approval or control by System Smart of the site. Use of any such linked site is at your own risk and we strongly advise you make your own investigations with respect to the suitability of those sites.Right to Terminate
We may suspend or terminate your right to use our website and terminate these Terms of Service immediately upon written notice to you for any breach of these Terms of Service.Severance
Any term of these Terms of Service which is wholly or partially void or unenforceable is severed to the extent that it is void or unenforceable. The validity of the remainder of these Terms of Service is not affected.Governing Law
These Terms of Service are governed by and construed in accordance with the laws of Switzerland. You irrevocably submit to the exclusive jurisdiction of the court of Zurich, Switzerland.
Privacy Policy
Your privacy is important to us. It is System Smart's policy to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website, Contact, and other sites we own and operate.
Personal information is any information about you which can be used to identify you. This includes information about you as a person (such as name, address, and date of birth), your devices, payment details, and even information about how you use a website or online service.
In the event our site contains links to third-party sites and services, please be aware that those sites and services have their own privacy policies. After following a link to any third-party content, you should read their posted privacy policy information about how they collect and use personal information. This Privacy Policy does not apply to any of your activities after you leave our site.This policy is effective as of March 2, 2025, Last updated: March 2, 2025Information We Collect
Information we collect falls into one of two categories: “voluntarily provided” information and “automatically collected” information.
“Voluntarily provided” information refers to any information you knowingly and actively provide us when using or participating in any of our services and promotions.
“Automatically collected” information refers to any information automatically sent by your devices in the course of accessing our products and services.Log Data
When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details about your visit.
Additionally, if you encounter certain errors while using the site, we may automatically collect data about the error and the circumstances surrounding its occurrence. This data may include technical details about your device, what you were trying to do when the error happened, and other technical information relating to the problem. You may or may not receive notice of such errors, even in the moment they occur, that they have occurred, or what the nature of the error is.
Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons.Device Data
When you visit our website or interact with our services, we may automatically collect data about your device, such as:
- Device type
- Operating system
- Geo-location dataData we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.Personal Information
We may ask for personal information — for example, when you subscribe to our newsletter or when you contact us — which may include one or more of the following:
- Name
- Email
- Phone/mobile numberLegitimate Reasons for Processing Your Personal Information
We only collect and use your personal information when we have a legitimate reason for doing so. In which instance, we only collect personal information that is reasonably necessary to provide our services to you.Collection and Use of Information
We may collect personal information from you when you do any of the following on our website:
- Sign up to receive updates from us via email or social media channels
- Use a mobile device or web browser to access our content
- Contact us via email, social media, or on any similar technologies
- When you mention us on social mediaWe may collect, hold, use, and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:
- to provide you with our platform's core features and services
- to contact and communicate with you
- for internal record keeping and administrative purposes
- to comply with our legal obligations and resolve any disputes that we may have
- for security and fraud prevention, and to ensure that our sites and apps are safe, secure, and used in line with our terms of useContact Us
For any questions or concerns regarding your privacy, you may contact us using the following details:
Natascha Buck
https://systemsmart.io/#contact
Cookie Policy
Effective Date: March 2, 2025We use cookies to help improve your experience of our website at https://systemsmart.io. This cookie policy is part of System Smart's privacy policy. It covers the use of cookies between your device and our site.
We also provide basic information on third-party services we may use, who may also use cookies as part of their service. This policy does not cover their cookies.
If you don’t wish to accept cookies from us, you should instruct your browser to refuse cookies from https://systemsmart.io. In such a case, we may be unable to provide you with some of your desired content and services.What is a cookie?
A cookie is a small piece of data that a website stores on your device when you visit. It typically contains information about the website itself, a unique identifier that allows the site to recognise your web browser when you return, additional data that serves the cookie’s purpose, and the lifespan of the cookie itself.
Cookies are used to enable certain features (e.g. logging in), track site usage (e.g. analytics), store your user settings (e.g. time zone, notification preferences), and to personalize your content (e.g. advertising, language).
Cookies set by the website you are visiting are usually referred to as first-party cookies. They typically only track your activity on that particular site.
Cookies set by other sites and companies (i.e. third parties) are called third-party cookies. They can be used to track you on other websites that use the same third-party service.How Can You Control Our Website's Use of Cookies?
You have the right to decide whether to accept or reject cookies on our Website. You can manage your cookie preferences in our Cookie Consent Manager. The Cookie Consent Manager allows you to select which categories of cookies you accept or reject. Essential cookies cannot be rejected as they are strictly necessary to provide you with the services on our Website.
You may also be able to set or amend your cookie preferences by managing your web browser settings. As each web browser is different, please consult the instructions provided by your web browser (typically in the "help" section). If you choose to refuse or disable cookies you may still use the Website, though some of the functionality of the Website may not be available to you.How Often Will We Update This Cookie Policy?
We may update this Cookie Policy from time to time in order to reflect any changes to the cookies and related technologies we use, or for other operational, legal or regulatory reasons.
Each time you use our Website, the current version of the Cookie Policy will apply. When you use our Website, you should check the date of this Cookie Policy (which appears at the top of this document) and review any changes since the last version.Where Can You Obtain Further Information?
For any questions or concerns regarding our Cookie Policy, you may contact us using the following details:
Natascha Buck, https://systemsmart.io/#contact
Acceptable Use Policy
This acceptable use policy covers the products, services, and technologies (collectively referred to as the Products) provided by System Smart under any ongoing agreement. It’s designed to protect us, our customers and the general Internet community from unethical, irresponsible and illegal activity.
System Smart customers found engaging in activities prohibited by this acceptable use policy can be liable for service suspension and account termination. In extreme cases, we may be legally obliged to report such customers to the relevant authorities.This policy was last reviewed on March 2, 2025.Fair use
We provide our facilities with the assumption your use will be business as usual, as per our offer schedule. If your use is considered to be excessive, then additional fees may be charged or capacity may be restricted.
We are opposed to all forms of abuse, discrimination, rights infringement and/or any action that harms or disadvantages any group, individual or resource. We expect our customers and, where applicable, their users (end-users) to likewise engage our Products with similar intent.Customer accountability
We regard our customers as being responsible for their own actions as well as for the actions of anyone using our Products with the customer’s permission. This responsibility also applies to anyone using our Products on an unauthorized basis as a result of the customer’s failure to put in place reasonable security measures.
By accepting Products from us, our customers agree to ensure adherence to this policy on behalf of anyone using the Products as their end users. Complaints regarding the actions of customers or their end-users will be forwarded to the nominated contact for the account in question.Prohibited activity
Copyright infringement and access to unauthorized material
Our Products must not be used to transmit, distribute or store any material in violation of any applicable law. This includes but isn’t limited to:- any material protected by copyright, trademark, trade secret or other intellectual property right used without proper authorization, and
- any material that is obscene, defamatory, constitutes an illegal threat or violates export control laws.SPAM and unauthorized message activity
Our Products must not be used for the purpose of sending unsolicited bulk or commercial messages in violation of the laws and regulations applicable to your jurisdiction (“spam”).Unethical, exploitative, and malicious activity
Our Products must not be used for the purpose of advertising, transmitting or otherwise making available any software, program, product or service designed to violate this acceptable use policy.Unauthorized use of System Smart property
We prohibit the impersonation of System Smart, the representation of a significant business relationship with System Smart, or ownership of any System Smart property for the purpose of fraudulently gaining service, custom, patronage or user trust.About this policy
This policy outlines a non-exclusive list of activities and intent we deem unacceptable and incompatible with our brand.- The date the customer uses our Products after we publish the revised version on our website; or
- 30 days after we publish the revised version on our website.